Procurement

Doing Business with Tri Valley Transit

Tri Valley Transit (TVT), dba ACTR and Stagecoach, is a non-profit organization, which operates the public transportation system providing deviated-fixed-route and demand-responsive transit services in Addison, Orange and Northern Windsor Counties, Vermont. To provide our services, we rely on a small range of contractors and suppliers who work with us through the entire procurement process. The goods and services we purchase are of the utmost importance to providing safe, reliable, accessible and affordable transportation for our customers.

 

Goods and services purchased by TVT range widely from paper clips to buses. We encourage small businesses owned by minorities and women to pursue contracts to compete for TVT business. Learn more about specific DBE program information.

 

Who buys for TVT?

The Senior Managers and/or Executive Director sign off on all purchases for TVT. If anyone has any questions about TVT's purchasing policies, please contact:


Jim Moulton, Executive Director
Telephone: 802-388-2287
Fax: 802-388-1888
Email: jim@trivalleytransit.org

All forms, bid notices, specifications and other documents can be picked up at the above address during regular office hours, Monday - Friday 8:30 am to 4:30 pm.

What does TVT buy?

Parts, supplies, equipment, professional, construction and other services required to maintain and operate its transit system as well as a small bus operations/maintenance facility.

 

How does TVT buy?

All goods and services TVT needs are obtained through either an informal purchasing process or a competitive bidding/request for proposals process.

Goods and/or services valued from $2,500 to $100,000 may be purchased from the lowest and best of two quotations in writing or request for proposal process.

 

Goods and/or services valued over $100,000 are purchased through a competitive sealed bid or request for proposals process. Vendors are notified of TVT's intent to obtain bids or proposals by direct mailings from current vendor lists and through newspaper advertisements.

Federal Mandated Third Party Contract Clauses:

 

As part of an FTA recipient’s obligation to maintain adequate technical capacity to carry out its project and comply with the Common Grant Rules, the recipient’s third party contracting capability must be adequate to undertake its procurements effectively and efficiently in compliance with applicable Federal, State, and local requirements. The Common Grant Rules require the recipient to maintain a contract administration system to ensure that it and its third party contractors comply with the terms, conditions, and specifications of their contracts or purchase orders and applicable Federal, State and local requirements.  Specific third party contract provisions are required for each third party contract including requirements that each third party contractor extend those provisions to its subcontractors to the extent required. Additional guidelines for third party contract provisions are found by visiting the following website: FTA Circular 4220.1F

Per TVT’s procurement requirements, the following link is a brief copy of the Federal Mandated Third Party Contract Clauses (additional clauses may be necessary due to varying procurement specifications and needs, and will be cited in the individual RFP/IFB) 

 

The acknowledgement of receipt is necessary for third party vendors to include as part of their bid package as a responsible vendor.

Who receives TVT's bid notices/requests for proposals?
  • Known vendors

  • Think Vermont

  • Vendors requesting to be on our bid list for specific categories of goods or services that ACTR requires

 
How does TVT advertise for bids/proposals?

All bid and proposal related advertising appears in the legal notice sections of the Addison County Independent, the Burlington Free Press and/or the Rutland Herald (as appropriate) and Think Vermont.

 

How do I get on TVT’s bidder’s list?

Getting on TVT's bidder’s list is as simple as forwarding a letter of interest to:

Angela McCluskey, DBE Officer

 

The following information must accompany your request to be placed on TVT's bidder’s list:

  • Legal / recognized name of your business.

  • Street and/or PO Box mailing address(es) of business.

  • All business contact phone numbers: 1-800 or similar, fax, pager, cellular, mobile and local phone numbers: e-mail and/or Web site addresses (when available.)

  • Business point of contact, names and positions held.

  • Future solicitations you wish to be mailed. Please limit requests to services and/or parts that can be provided by your business.

  • Identify if business has Vermont Agency of Transportation DBE, MBE, WBE status.

 

Disadvantaged Business Enterprises

If anyone feels that their firm qualifies as a Disadvantaged Business Enterprise (DBE) under 49 CFR Part 26, please contact:

Angela McCluskey, DBE Liaison Officer
Addison County Transit Resources
297 Creek Road
Middlebury, VT 05753

Telephone: 802-388-2287
Fax: 802-388-1888
Email: angela@trivalleytransit.org

 

Download a DBE application. On a triennial basis, TVT establishes goals for the participation of disadvantaged businesses in its procurement process. For Federal Fiscal Years 2015-2017, ACTR’s DBE goal was 3.88%.

NOTE: There is no DBE set-aside in TVT's Disadvantaged Business Enterprise Program.

 

Certification eligibility

A Disadvantaged Business Enterprise is defined as a for-profit small business concern:

  • That is at least 51% owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51% of the stock is owned by one or more such individuals; and

  • Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

Other criteria include, but are not limited to:

 

ACTR DBE Program Policy

 
REQUESTS FOR PROPOSALS

 

Tri-Valley Transit RFPs:

Stagecoach Region RFPs:

ACTR Region RFPs:

 

No active requests for proposals at this time.

 

 

Call us:

802-388-2287

Find us: 

297 Creek Road, Middlebury, VT 05753

ACCESSIBILITY 

Title VI of the Civil Rights Act

TVT operates its programs and services without regard to race, color and national origin as stipulated in Title VI of the Civil Rights Act of 1964. If you feel you have been discriminated against based on your race, color or national origin, you may file a complaint with the TVT Title VI Officer at (802)388-2287 for Addison County or at (802)728-3773 for Orange or Northern Windsor Counties.  You also have the right to file a complaint with the Vermont Agency of Transportation at (802)249-9291. For more information about your Title VI rights, please visit vtrans.vermont.gov/civil-rights/compliance/titlevi or call
(802)249-9291.

 

Vermont State Public Accommodation Law

9V.S.A. 4502 (a) Public accommodations states an owner or operator of a place of public accommodation or an agent or employee of such owner or operator shall not, because of the race, creed, color, national origin, marital status, sex, sexual orientation, or gender identity of any person, refuse, withhold from, or deny to that person any of the accommodations, advantages, facilities, and privileges of the place of public accommodation.

If you feel you have been discriminated against, you may file a complaint with Vermont Human Rights Commission by calling 800-416-2010 or by email at human.rights@vermont.gov

ADA Reasonable Modification Policy:

​In accordance with FTA 49 CFR, Parts 27 and 37, Tri-Valley Transit (TVT), doing business as ACTR and Stagecoach, is committed to ensuring a reliable, accessible experience for all customers.  All requests for reasonable modifications to TVT programs and services will be considered on an individual basis.  Please note that TVT may be unable to accommodate requests for reasonable modifications which would result in a fundamental alteration to the nature of TVT programs and services, or which would directly interfere with the health and safety of others.  In the event that a barrier to access exists, but the requested modification cannot be granted, TVT will, to the maximum extent possible, assist in determining an alternate reasonable modification to provide equivalent access to its programs and services.

For more information on TVT's reasonable modification and the procedures to file a request or complaint, contact TVT at (802)388-2287, TDD 711, info@actr-vt.org, or at our administrative office at 297 Creek Road, Middlebury, VT 05753.